The purchase order processing module in Dynamics GP allows me to create purchase orders, receive against those purchase orders, and then invoice those receipts. - Let's take a look at how it works to create a new purchase order. I'll navigate like this: I'll go to Transactions, Purchasing, Purchase Order Entry. This brings up the screen where I can enter my purchase order. - I'm going to tab through the fields, starting with the number. Over the vendor ID, I can either look up the vendor or key it in. In this case, I'll look it up and select Advanced Office Systems. - I'll accept the currency ID of the US dollar. In purchase order processing, I can have as many detail lines as I want. I can start entering them in the grid provided. - Let's look up one item that I commonly order. I'll select it and enter the quantity. You can see that the unit cost is automatically populated from the last time I purchased it from this vendor. - I'll also select the site ID, which in this case is the warehouse. This was easy for me because I already had a relationship set up between the item and the site, as well as between the item and the vendor. - Now, let's add a new item to this purchase order and see what happens when there is no existing relationship. I'll look up the item that I know is not associated with this vendor. It prompts me with a message saying there is no relationship between the item and the vendor. - I'll add the item, which allows me to specify a vendor item and add a vendor description if needed. I can also provide additional order information. - I'll accept the defaults and continue entering more lines. I can add as many...
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